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  • Annual W-2 tax statements

    An annual W-2 tax statement is generated for each employee during the month of January for earnings paid in the previous calendar year.  The information below will help employees to find their annual statements.

    Current employees

    • Mail: the W-2 will be mailed to the employee's home address during the last week of January.  Update your home address using the portal before mid-December to ensure your W-2 is mailed to the correct address.
    • My UW System portal: the most recent W-2 and several years prior are available on the portal.  Use these instructions for finding your W-2 on the portal.
    • Prior year tax statement request: duplicate W-2's from previous years that are not available on the portal may be requested online for a small fee.

    Former employees

    • Mail: the W-2 will be mailed to the employee's home address during the last week of January.  Ensure that HR has your current home address by sending an email to your payroll coordinator.
    • Request a duplicate: contact your payroll coordinator or complete the UW System request form to receive a duplicate copy of your W-2 statement.

    Who to contact:

    Mark Flottmeier is your contact for student employees payroll information.

    Megan Stauffacher is your contact for faculty, academic staff, and graduate assistant payroll information.

    Mary Dixon is your contact for classified staff payroll information.