Sick Leave Benefits

 

Classified Sick Leave            Unclassified Sick Leave

 

 

Sick leave is one type of paid leave benefit that the University grants to eligible employee groups. In addition to sick leave, employees may earn vacation, personal holidays, and nine legal holidays.

 

Paid leave is authorized by §. 230.35(4)(a) of the Wisconsin Statutes, ch. ER 18 and UWS 19 of the Wisconsin Administrative Code, the University of Wisconsin System Unclassified Personnel Guidelines (UPG #9 and #10.)

 

In most cases you must report leave usage on a bi-weekly or monthly basis. Your staff benefits office can provide details.

 

Benefits vary according to your employee group. If you aren't sure where you fit in, follow the link for a description of the group.

 

 

UNCLASSIFIED

For faculty, academic staff, limited appointees, and senior executives, the leave year is on a fiscal basis, July 1 through June 30. Nine-month academic school year appointees earn sick leave and legal holidays that fall during the academic year, but not vacation or personal holidays.

 

Senior Executives 1997 Wisconsin Act 237 amended the compensation plan for University of Wisconsin System senior executives. Following the Act, senior executive leave benefit entitlements became regulated by the rules of the Board of Regents in the same manner as provided for faculty and academic staff under Unclassified Personnel Guidelines #9(PDF) and #10(PDF) and ch. UWS 19, Wisconsin Administrative Code. Senior executives earn the same amount of sick leave as other twelve-month academic staff.

 

Full-time staff receive the following allotment of sick leave. If you are employed on a part-time basis, your leave time is pro-rated consistent with your percentage of employment.

Sick Leave

Regent policy is set out in UPG #10(PDF)

Eligibility is contingent upon the following conditions:

  • You are expected to work at least one-third of what is considered full time employment (440 hours per year) and
  • Your expected duration of employment is at least one year.
  • New full-time employees with an appointment of nine months or more are initially granted 22 working days of sick leave entitlement.
  • After 18 months of service, sick leave is earned at the rate of one day per month or six days per semester.
  • Except for the initial entitlement, sick leave may be taken only after it has been earned.
  • Under s. UWS 19.01, Wisconsin Administrative Code, sick leave may be used for absences due to personal illness, injury, disability or pregnancy as well as attendance on a member of the immediate family of the employee whose condition or death requires the employee's direct care.

The federal or Wisconsin Family and Medical Leave Act may allow use of sick leave for additional purposes.

 

If you report completely, accurately, and in a timely manner, your unused sick leave accumulates from year to year without limit.

 

Your unused sick leave balance is lost if you are laid off or terminate employment before retirement unless you have at least 20 years of WRS creditable service. However, it is restored if you return to a position that earns sick leave within three years.

 

If you are laid off, you may use your sick leave credits to pay for State Group Health Insurance for up to five years.

 

You may accumulate sick leave credits and at retirement convert their value to pay for the cost of your State of Wisconsin Group Health Insurance. For more information see "SICK LEAVE A Valuable Benefit for Faculty and Academic Staff", a slide presentation on the web.

 

Return to Top

 

 

CLASSIFIED

 

Sick Leave ~ A Valuable Benefit Classified Staff: PowerPoint PDF

 

Represented and non-represented classified employees earn paid sick leave. If you are employed on a part-time basis, your leave is pro-rated based on your percentage of employment.

 

CAUTION: Limited Term Employees (LTEs) are not eligible to accrue sick leave (or earn vacation, holidays or other leave). Project Employees may or may not be eligible to accrue sick leave depending on their status. Please consult with your staff benefits office.

Sick Leave

  • Sick leave is accrued at the rate of .0625 hour for each hour in pay status.
  • If you are a full-time employee, you accumulate five hours of sick leave for each 80 hours of pay (every two weeks) or 16.25 days per year.
  • If you are in pay status for less than 76 hours per biweekly period, you will accrue a pro-rated amount.
  • Unused sick leave accumulates from year to year without limit.
  • Sick leave may be taken only after it has been earned.

Under rules of the State Office of Employment Relations (ch. ER 18, Wis. Admin.Code), employees may use sick leave for personal illnesses, bodily injuries, maternity or exposure to contagious disease; for immediate family or personal medical or dental appointments which cannot be scheduled at times other than during work hours; for temporary emergency medical care of ill or injured members of the immediate family (up to five days), or for a death in your immediate family. Represented employees should check their union contract for other provisions.

 

The federal or the Wisconsin Family and Medical Leave Act may allow use of sick leave for additional purposes.

 

Your unused sick leave balance is lost if you are laid off or terminate employment before retirement unless you have at least 20 years of WRS creditable service. However, it is restored if you return to a permanent position within five years (three years, for terminations prior to July 5, 1998).

 

If you are laid off, you may use your sick leave credits to pay for State Group Health Insurance for up to five years.

 

At retirement the value of accumulated sick leave credits may be converted to pay for the cost of your State Group Health Insurance. For more information see "SICK LEAVE, A Valuable Benefit for Classified Employees", a slide presentation(PDF) on the web.

 

Return to Top