W-2 Statements


W-2 statements are sent by the payroll processing center in Madison to your home address by January 31.  They are also available to current employees on the My UW System Portal.  If you are no longer employed in the UW System and do not receive your W-2 by mail by February 15th, you may order a duplicate. 


To request a duplicate W-2, contact Human Resources at 608-785-8013.


W-2 statements indicate your total taxable earnings, federal and state tax deductions, and FICA and Medicare tax deductions for the year in order to complete your taxes. It also lists all pre-tax deductions in Box 13.


To ensure timely receipt of your W-2, be certain to update your address with Human Resources by completing an Address Change Form (PDF) whenever your address changes, or before December 31 to have your W-2 sent to the proper address.