Exiting UW-La Crosse

 

Guide for Supervisor of Exiting Employee

 

As your employee leaves UW-La Crosse to move on to a new chapter in his/her life, there are responsibilities that you have, as a supervisor, to ensure a positive exiting experience, as well as a seamless transition.  This Guide and the Exit Checklist are presented by Human Resources to provide you with tools to help manage the employment separation process.

 

Prior to employee’s last day

  • First and foremost, you will need to ensure your exiting employee provides you with a written resignation notice, the original of which needs to be forwarded to HR or your Dean/Director for acknowledgement. 

  • It is imperative that you obtain from the employee, a list of any non-UW-La Crosse IT programs, web sites and/or software to which the employee has access. You will need to determine whether or not access needs to be disabled or transferred to someone else.

  • Communicating with the employee to obtain details and progress on projects and job responsibilities will help ensure a smooth transition of those duties to others in the department.

  • Supervisors are ultimately responsible for collection of UW-La Crosse property, including but not limited to hardware (ie. cell phone, laptop, iPad, flash drives, etc.), keys and other miscellaneous equipment and supplies.

  • Be sure to review the IT Exit Procedures

  • Ensure the Exit Checklist has been completed and turned into Human Resources.

    • Specific items as listed on the Exit Checklist must be completed when an employee separates employment by resignation, involuntary separation, retirement, death, or non-renewal of appointment.  All items may not apply to a given individual. 

    • The checklist is divided into sections indicating items for which the employee is responsible, and a section that is the supervisor’s responsibility, in collaboration with the employee.  Once the checklist has been completed in its entirety, including signatures, it is the supervisor’s responsibility to submit it to the Human Resources office.

After the employee’s last day

General housekeeping responsibilities include, but are not limited to:

  • Submit final timesheet/leave report(s) to HR.

  • Vote on emeriti eligibility, if applicable.

  • Remove exiting employee’s name from department forms, web site, contact lists, etc.

  • Review recruitment and onboarding web pages to plan for the replacement of exiting employee.

If you have any questions about the process or your responsibilities therein, please contact Human Resources at 785-8013.

 

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