Fiscal year end
A page within Business Services
Fiscal Year (FY) 2024
Business Services Items |
Fiscal Year Funding |
Submit By |
Submit To |
Contact Person |
| Chargebacks | 2024 | June 14 | businessservices@uwlax.edu | Mark Haakenson |
|
Deposits |
2024 | June 26 (by noon) | Cashier's Office | Carlena Goddeau |
|
e-Reimbursements *May 24 is the recommended date to allow time for reports to move through workflow and reports sent back for revision. Expense reports that are fully audited and approved before June 30 will be paid in FY24. |
2024 | May 24* | e-Reimbursement login |
Spencer Wyman-Green |
| Revenue Transfers | 2024 | June 21 | businessservices@uwlax.edu | Mark Haakenson |
| Expense Transfers | 2024 | June 21 | Cost Transfer Tool | Mark Haakenson |
|
Invoices |
2024 | June 14 | Spencer Wyman-Green | |
|
Payments to Individuals (PIRs) If PIR is to be paid with FY25 funds, note on PIR. |
2024 | June 14 | Spencer Wyman-Green | |
| Printing Orders | 2024 | May 31 | Kurtis Bock | |
|
Purchasing Card Purchases *Depending on vendor processing. June 21st is the Final Statement Date for FY2024. |
2024 or 2025* | June 17-21 | Purchasing Card Process | Kurtis Bock |
|
Purchasing Card Purchases |
2025 | After June 21 | Purchasing Card Process | Kurtis Bock |
ShopUW+ |
Fiscal Year Funding |
Submit By |
Submit To |
Contact Person |
|
Non-Catalog Purchases *May 31 is the recommended date to allow time for general processing. Purchases requiring vendor setup or changes or contract negotiations may need longer lead time. |
2024 | May 31* | Purchase Request Process | Kurtis Bock |
|
Non-Catalog Purchases
|
2025 | After April 1 | Purchase Request Process | Kurtis Bock |
|
Catalog Purchases *Depending upon supplier processing Backordered items may not post until FY24. |
2024 or 2025* | May 31-June 30, 2024 | Purchase Request Process | Kurtis Bock |
|
Catalog Purchases |
2025 | After June 30 | Purchase Request Process | Kurtis Bock |
|
CDW-G Orders Backordered items may not post until FY25. |
2024 | June 16 | CDW-G Purchase Process | Kurtis Bock |
ITS
|
Fiscal Year Funding |
Submit By |
Submit To |
Contact Person |
| Technology Purchases | 2024 |
May 17 (tentative) |
Technology Purchase Process | David Kim |
Human Resources Items |
Fiscal Year Funding |
Submit By |
Submit To |
Contact Person |
|
Fund Data Entry for Payroll This is the last day that EAF funding changes can be made in HRS for FY24. |
2024 | June 16 | Human Resources | Kayle Schoville |
Budget Office Items |
Fiscal Year Funding |
Submit By |
Submit To |
Contact Person |
| Spend Plans | 2024 | August 1 | budgetoffice@uwlax.edu | Emily Roraff |
| Budget Transfers | 2024 | June 21 | budgetoffice@uwlax.edu | Emily Roraff |
Facilities Management Items |
Fiscal Year Funding |
Submit By |
Submit To |
Contact Person |
| Campus Stores Orders | 2024 | May 31 | fpm@uwlax.edu | Tom Fell |
| Key Requests | 2024 | May 31 | fpm@uwlax.edu | Tom Fell |
| Work Orders, Estimates & Transfers | 2024 | May 17 | fpm@uwlax.edu | Tom Fell |
