Procurement

The University of Wisconsin-La Crosse secures the personal services of individuals and business entities through one of two methods:  an employer-employee relationship (hire) or an agreement with an independent contractor.

• If the individual is employed by UW System, they must be paid via UW payroll, please contact Human Resources for assistance.
• If the service is from an independent contractor, if it is of a unique or noncompetitive (sole source) nature, and if it supports instruction, research, or public service, it will be considered an Academic Support Service.

For more information, visit: Contracting for personal services

All appliance purchases need to go through facilities. Facilities will procure the appliance and place it where you need it located. Please contact Scott Brown at sbrown2@uwlax.edu or Scott Schumacher at  sschumacher@uwlax.edu.This includes microwaves, freezers, refrigerators, etc. They will handle the complete transaction, and you will not need your P Card or to put anything into ShopUW+.

Beginning October 14, 2022 through October 14, 2027, Lamers Bus Lines will be the primary contact for bus services.  If Lamers Bus is unable to provide service for the date/time you requested, you can request services from GoRiteWay or Ready Bus Company. As part of the documentation you will need, is an email from Lamers saying that they are unable to provide service for the date/time you requested.

Quotes can be obtained from Lamers (wandan@golamers.com), GoRiteWay (amanda.lemerand@goriteway.com), and Ready Bus Company (cschelbe@mncoaches.com). 

Please feel free to contact the Contract Administrator, Robin Tuxen (rtuxen@uwlax.edu) with any questions/concerns related to Lamers services.  

UW-La Crosse has an e-commerce site for purchasing computer peripherals. Purchases made through the CDW-G site are limited to $500 for each item with a total limit of $5,000 per order.

You may not purchase laptops, desktops, tablets, or printers from this site. For those products, please visit the ITS technology purchases page to complete the purchase. For detailed information, visit CDW-G / UWL e-commerce site.

ORDERING FROM CDW-G:

Existing CDW-G Account Holder Requests:
Log-in to your CDW-G account to place an order. Please note that you will need to update the following:

1. Payment Option = Net Terms
2. PO = Department Name
3. Cost Center = Funding String entered on the quote

***Invoices for orders placed through the CDW-G site should be entered into ShopUW+ as a Direct Payment with the payment category of Other/Best Judgement Purchase.***

Requests without an account:
If you do not have a CDW-G account, or if your item is over $500, please contact the ITS Technical Support Consultant for your College or Division to request a quote from CDW-G. You will then complete a non-catalog item request in ShopUW+ with the quote attached.

New Account Holder Requests:
To request a CDW-G account, please contact the Eagle Help Desk at helpdesk@uwlax.edu.

Questions? Contact Purchasing Services: purchasing@uwlax.edu or 608-785-8501

All campus technology hardware purchases must be made through the Campus Technology Purchasing page. By using this site, you ensure your hardware is supported by Information Technology Services (ITS).  Requests are routed to Purchasing to obtain the appropriate approvals and upon verification, ITS will submit the order.

These purchases include:

• Desktop Computers
• Laptop Computers
• Mobile Devices (iPads)
• Cellular Devices and Plans
• IP (VOIP) Phones
• Printer
• Printer Maintenance Plans
• Accessories (Monitors, Mouse, Keyboards, Headsets, etc.)

Questions? Contact the ITS Helpdesk: helpdesk@uwlax.edu or 608-785-8774.

Duplicating and printing services are provided DigiCopy and Mandatory State Contract Vendors depending the type of print service requested. Below is the print process flowchart for directions:

Print request process flowchart
We have print services provided by DigiCopy that may be able to meet your needs if your order is below a quantity of 500. Please see below what they have to offer: 

• Duplicating Services – Black & White and Color
• Business Cards
• Envelopes
• Binding Services
• Finishing Services - folding, drilling, cutting, shrink-wrapping, etc.
• Oversize Printing: Signs, Banners, Posters ... all in full color!

For print services not listed above, complete a Print Order Form and send to purchasing@uwlax.edu

Please contact Purchasing at procurement@uwlax.edu to assist with determining the appropriate process for completing your print requests.

Furniture Items: UW-La Crosse is required to purchase furniture items listed below from Badger State Industries (BSI). Please note that all furniture items will need to be purchased through facilities. Please contact Scott Schumacher at schumacher@uwlax.edu or X-8916 or Ed Scholl at escholl@uwlax.edu or X-6686.

Name badges are provided by Ryder Engraving, Inc. More information on the ordering process can be found here.

New supplier requests must be submitted through the Supplier Management Portal within ShopUW+.

Supplier updates must be submitted as a Change Request through the Supplier Management Portal within ShopUW+.

• New Supplier Request instructions.
• Suppliers will receive an invitation to register via their Inbox or Spam folders.  Suppliers must complete the registration and upload a W-9/W-8Ben. 
• Email template for new supplier requests.

For information about Purchasing Cards (PCards), click here.

Requesters play an important role in the workflow process.  Shoppers will assign their carts/requests to a requester, who will review and submit the information to the WISER Manager for approval.  The following is a list of responsibilities and functions of their role:

• Perform all of the functions of the Shopper
• Review and submit requisitions and transactions
• Create and submit Direct Payments (DPs), Payments to Individuals (PIRs), Refund of Receipts (RoRs)
• Verify and finalize accounting and shipping information
• Attach necessary documentation
• Add comments if needed

Questions?  Contact Purchasing Services: procurement@uwlax.edu or 608-785-8501.

Requester Resources

• Requester Tips & Tricks
• Submit a Change Request
• ShopUW+/Accounts Payable Training 8.28.23

ShopUW+ is your starting point for making purchases of goods and services. 

For all purchases, search the Catalog Suppliers to determine if they can provide the resources needed with exception of the following:  

• Computers and computer hardware
  • $5,000 and under: Campus Technology Procurement page
  • Over $5,000: Use the Non-Catalog Item Add in ShopUW+
• Computer peripherals available via ShopUW+ Catalog Suppliers or  CDW-g
• Software, including software licenses and maintenance: Use the Non-Catalog Item Add in ShopUW+
• Duplicating & Printing: Review services provided to our campus by DigiCopy or complete a Print Order Form and send to procurement@uwlax.edu
• Academic Support Service Agreements (ASSA) require a Purchase Order regardless of dollar amount. For instructions, visit Contracting for Services.

For more information, visit: ShopUW+Essentials

UWL Buying Guide

Click here for Shop UW+ Non Catalog Item Request

Click here for Requester Tips and Tricks

Shop UW+ Catalog Supplier and Product Returns

Click here for Information Product Returns

• If you have placed an order with a ShopUW+ Catalog supplier and have questions regarding the status or any other details about an order, the following link will provide direct contact information to supplier support staff dedicated to ShopUW+.

Click here for Shop UW+ Catalog Supplier Support

Customer Support

Users will be able to find answers to most of their questions about enrolling in training and using ShopUW+ on the ShopUW+ Essentials website. The Quick Reference Guide has step-by-step instructions to complete more than 50 processes with a summary, standard navigation options, and screenshots.

If you need accessibility assistance, want to report an accessibility barrier, or if you are having difficulty using ShopUW+ or any of the training materials, email uwsaproblemsolvers@uwsa.edu or call 608-263-3100.

Requests for software and software maintenance can be in placed in ShopUW+ via Non-Catalog Item (click here for directions) in ShopUW+.

Please note there is a Mandatory State Contract through which all software and software maintenance must be sourced.  Allow an additional five (5) business days for Purchase Services to complete the sourcing process. In addition, all Software must be approved by ITS.

Questions? Contact Purchasing Services: procurement@uwlax.edu or 608-785-8501.