Glossary

Individual responsible for the planning and direct oversight of a specific program. May be either a third-party individual or UWL staff member. A program may have multiple Activity Directors.

This individual will be present for the entire activity, and if absent, will appoint an interim Activity Director for that duration of time.

A person 18 years of age or older who is not a youth participant in the covered activity.

Individuals, age 18 and older, paid or unpaid, who are authorized to interact with youth participants as part of a covered activity. This includes, but is not limited to, faculty, staff, volunteers, graduate and undergraduate students, student-athletes, interns, and individuals associated with third party covered activities. Authorized adults cannot have unsupervised access to minors.

An intentional, persistent, and repeated pattern of physical and/or non-physical behaviors that are intended to or have the reasonable potential to cause fear, humiliation, or physical harm in an attempt to socially exclude, diminish, or isolate. Bullying is unwelcome behavior pervasive or severe enough that a reasonable person would find it hostile and/or intimidating.

The temporary responsibility for supervision, care, or control of minors without accompanying parents, guardians, or chaperones.

An authorized adult who is counted in the supervision ratio for a covered activity. Designated individuals are responsible for ensuring the care and safety of youth participants in covered activities. Additional training is required for authorized adults serving as designated individuals.

Individuals who serve as the first line of policy interpretation who will assist Activity Directors in navigating youth protection policy, categorizing program and volunteer types, and assisting programs with approval checkpoints and required procedure timelines (outlined in the “Procedures” section). The DYPL provides a recommendation to Pre-College Liaison for initial & final activity approval.

UWL breaks youth programming into 3 divisions: Academic Affairs, Student Affairs (Athletics/Admissions), and Diversity, Equity & Inclusion. Activity Directors unsure of which division their event will fall under should email youthprotections@uwlax.edu to find the correct division’s contact.

Activities without a clear division or department connection are assigned to the Pre-College Liaison for sponsorship and review.

A document or system that defines the types of incidents that need to be communicated to a higher institutional level and the role or department that should handle incidents at each escalation level.

Parent, stepparent, legal guardian, grandparent, or adult sibling to the youth participant.

A visit made to a location on or off campus (e.g., museum, recreational center) for the purposes of firsthand observation or participation.

Events that are open to the general public are events on the campus where general public individuals are likely to be present without needing to register for the event. Examples of general public events include lectures advertised as free and open to the public, athletic competitions (see WIAAC rules), and performances. If an event requires most or all attendees to register in advance of the program start date, it may no longer be considered generally open and is, therefore, not a general public event.

Events that are general events might have youth-involved components which are not part of the public event itself: such as rehearsals before a play, or training prior to a game. Those components are not considered open to the public and are therefore subject to the content of this policy.

Describes the process whereby a person engages in a series or pattern of behaviors with a goal of engaging in sexual misconduct. Grooming is initiated when a person seeks out a vulnerable minor. Once selected, offenders will then earn the minor’s trust, and potentially the trust of the minor’s family. After the offender has engaged the minor in sexually inappropriate behavior, the offender seeks to maintain control over them. Grooming occurs through direct, in-person, or online contact.

A person admitted to the institution who enrolls in courses for the purpose of completing an academic degree.

A person under the age of eighteen (18) who is not matriculated at a UW System institution.

An interaction that takes place in such a way that another person can see, hear, or has knowledge of the interaction and can interrupt if a concern arises.

Two people (e.g., an adult without a familial relationship and a youth participant) who are alone. Generally, being “alone” with another individual means that the interaction is not observable and interruptible.

Positions of trust are described within Regent Policy document 20-19.

The academic or administrative unit within the Institution, or executive-level officer of the institution, that is responsible for authorizing a covered activity. Serves as the main point-of-contact with UW System regarding the content of this policy. Our campus requires all programs to receive initial and final authorization from the PCL.

*In the case of PCL absence, a campus Vice Chancellor may authorize a program within their division.

Occasional and special events where only family, friends, and people known to the hosts are invited to attend, such as a birthday party or a wedding.

An organization or individual that is operating a third party covered activity.

An event, operation, endeavor, or activity designed for participation by minors that takes place on an institution’s premises pursuant to an agreement with that Institution but is not organized or operated by the institution.

Facilities owned by, or under the control of, the University. University daycare and preschool services or services provided by a licensed health care provider (or employee volunteer acting under the direction of a licensed healthcare provider) are not included in the definition of university facilities and will follow applicable laws, regulations, and separate policies that reflect the unique activities that occur in those locations.

Individuals who are registered, enrolled, or engaging in covered activities as a participant.