NIH Proposal Development
A page within Research & Sponsored Programs
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Proposal Planning & Development Resources
Funding
- NIH current funding search
- NIH grants & funding homepage
- NIH RePORTER: searchable repository of NIH-funded research
- NIH Matchmaker: enter abstracts or other scientific text to find potential program officials, institutes/centers, and review panels for research
- List of NIH institutes & centers
- Academic Research Enhancement Awards (AREA) (R15): As a predominantly undergraduate institution, UWL is eligible to submit applications to AREA (R15) program. Research areas and program officer contacts are listed on the NIH webpage.
Proposal planning & timeline
A successful proposal starts with thorough planning before you begin drafting the application. See below for the required NIH proposal planning resources:
- NIH Proposal Development Guide & Checklist: extensive compilation of the required UWL forms, relevant NIH guidance, and templates
- NIH Proposal Development Timeline Generator: automatically generates a timeline for required internal deadlines to submit proposal components to ORSP, your chair/unit director, and your dean/division director for review and approval. This follows the UWL grant submission timeline requirements.
Use the timeline to work backwards from the submission deadline to establish proposal development due dates to guide your work. Keep in mind that substantive proposals (e.g., federal applications, collaborative projects) should be developed over a much longer timeline - typically six months to a year in advance of the deadline.
Below are additional tools to get you started:
- NIH Subaward Proposal Development Checklist: used when UWL is not the lead institution and would be a subrecipient
- Grant writing tips for success
- How to contact the potential funding agency
- How to develop a concept paper/letter of inquiry (LOI)
Required UWL forms
- UWL Grant/Contract Transmittal Form
- Form preview
- See Grant Submission Timeline and NIH Proposal Development Timeline Generator for due dates.
- Required for all federal proposals:
- Required for sponsors following Public Health Service (PHS) financial conflict of interest (FCOI) regulations, including NIH:
- FCOI training and assessment (a score of at least 80%)
- Contact grants@uwlax.edu to be added to the Canvas course.
- FCOI training and assessment (a score of at least 80%)
- Required for proposals involving subawards:
Budgeting
Sponsor Guidance
- R&R budget (>$250,000 direct costs)
- Modular budget (≤$250,000 direct costs)
- Subaward budget(s)
- AREA (R15) budget (PAR-21-155)
- NIH: Develop Your Budget
Budget Templates & Rates
- Budget Helper Spreadsheet
- Budget Justifications:
- R&R Detailed Budget (>$250,000 direct costs): General Budget Justification Template
- Modular Budget (≤$250,000 direct costs):
- Cost Sharing Template
- Fringe Benefits and Indirect Costs - Current Rates
- Budget Guidance: Fringe Benefits Overview
Faculty & Staff Compensation
Student Compensation & Tuition
- Undergraduate Student Wage Guidance
- Graduate Assistant Compensation
- Tuition and Fee Information
Travel & Meals
- UWL Travel Information
- Lodging & Meal Per Diems
- Current rates until June 30, 2025:SFS Lodging & Meal Per Diem Calculator
- NEW calculator for travel occurring July 1, 2025 or later: Lodging & Meal Per Diem Calculator
- Ground Transportation
- UWL Food Hosted Meal Rates
Data Management & Sharing
- NIH Budgeting for Data Management & Sharing
- Data Submission Cost Estimation Tool (NIH NDA)
- NIH DMSP Budgeting & Application Instructions Tip Sheet (Harvard)
Facility Rental
- For rental of on-campus facilities, contact Reservations for facility and cost information. A facility rate sheet is also available.
Narrative & supplementary documents
- SF 424 (R&R) Form
- PHS 398 Cover Page Supplement Form
- R&R Other Project Information Form
- Project Summary/Abstract
- Project Narrative
- Bibliography & References Cited
- Facilities & Other Resources
- Equipment
- Other Attachments
- AREA proposals require an eligibility certification letter (see PAR-21-155, Section III). Request from ORSP. It must be uploaded to ASSIST as ProvostLetter.pdf.
- Project/Performance Site Location(s) Form
- Senior/Key Person Profile Form
- Biographical Sketch guidelines
- Biographical Sketch template & instructions (or use SciENcv to generate an automatically formatted biosketch)
- Sample Biosketch Personal Statement
- Biosketch FAQs
- NIH Disclosures Table
- PHS 398 Research Plan Form
- Introduction to Application
- Required for resubmission and revision applications
- Specific Aims
- Research Strategy
- AREA proposals: also see PAR-21-155, Section IV
- Progress Report Publication List
- Required for renewal applications
- Vertebrate Animals
- Select Agent Research
- Multiple PD/PI Leadership Plan
- Consortium/Contractual Arrangements
- Letters of Support
- Resource Sharing Plan(s)
- Other Plan(s)
- Data Management & Sharing Plan: required for all research applications that will generate scientific data
- NIH templates: Sample DMS Plans, Blank DMS Plan template
- FDP templates
- DMPTool
- Data Management & Sharing Plan: required for all research applications that will generate scientific data
- Authentication of Key Biological and/or Chemical Resources
- Appendix
- Introduction to Application
- PHS Human Subjects and Clinical Trials Information
- PHS Assignment Request Form
- NIH Assisted Referral Tool (ART): recommends potentially appropriate study section(s)
- NIH RePORTER: searchable repository of grants to identify where related research was funded by NIH
- NIH Matchmaker: enter abstracts or other scientific text to find potential program officials, institutes/centers, and review panels for research
- NIH Project Roles
- Logic models guidance and templates (UW Extension)
Sponsor guidance
- NIH Application Guide & Resources
- NIH: Develop Your Budget
- NIH: Sample Applications, Attachments, and Other Documents
- NIH: Write Your Application
- NIH Research Enhancement Award (R15) Information
- NIH Disclosures Table
- NIH Guide for Grants & Contracts: Find Funding or Subscribe for Weekly Updates
- NIH Decision Tool: Am I Doing Human Subjects Research?
- Human Subjects Research: Principles and Best Practices for Protecting Participant Privacy
- Artificial Intelligence in Research: Considerations, Guidance, & Resources