Posted 8:56 a.m. Friday, Feb. 25, 2022
The February 2022 institution SYS policy distribution includes for comment three revised policies, one new procedure, and one revised procedure.
The February 2022 institution SYS policy distribution includes for comment three revised policies, one new procedure, and one revised procedure. Three (3) revised policies: · SYS 236, Utilization of Independent Contractors · SYS 304, Fiscal Misconduct · SYS 308, Budget Transfers One (1) new procedure: · SYS 308.A, Budget Transfer Process One (1) revised procedure: · SYS 304.A, Fiscal Misconduct: Reporting and Review Process Click on the links above to view the drafts and ensure that your feedback is captured for review during the post-comment period. Comments can include attachments, including word documents and PDFs. Please submit your feedback by Friday, March 11. Please find summaries of the policies below. |
DRAFT POLICY REVISIONS SYS 236, Utilization of Independent Contractors This policy establishes the requirements associated with UW institutions’ use of independent contractors and the processes that may be used for payments related to their services. Revisions to the policy include:
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DRAFT POLICY REVISIONS SYS 304, Fiscal Misconduct This policy establishes the parameters for the reporting, investigation, and resolution of instances of fiscal misconduct within the University of Wisconsin System. Revisions to this policy include: · In section 3, scope, removed language suggesting that the definition for “fiscal misconduct” differed in this policy to ensure consistency across policy library. · In section 5, revised the definition for “Fiscal Misconduct” to be more comprehensive. · In section 6, revised language referring to “university funds” to instead read “State or UW System funds or resources.” · In Section 6, added language regarding the confidentiality of reports and investigations of fiscal misconduct. |
DRAFT POLICY REVISIONS SYS 308, Budget Transfers This policy provides direction regarding budget monitoring within the systemwide financial system and the need to adjust institutional Annual Operating Budgets during the fiscal year. Revisions to the policy include: · Added sections 1-5 to comply with policy format outlined in SYS 1.A., UW System Administrative Policy Template. · In section 6, updated language to reflect current terminology (e.g., replaced “Red Book Budget” with “Annual Operating Budget”). · In section 6, added language to clarify policy on intra-institutional budget transfers, inter-institutional budget transfers, and reconciliation/monitoring. · Throughout policy, removed outdated language and references. · Moved procedure language formerly captured in the policy into a separate procedure: SYS 308.A, Budget Transfer Process. |
NEW PROCEDURE SYS 308.A, Budget Transfer Process This procedure outlines the process through which budget transfers are to be processed, reviewed and reconciled within the systemwide financial system during a fiscal year. |
DRAFT PROCEDURE REVISIONS SYS 304.A, Fiscal Misconduct: Reporting and Review Process This procedure outlines the process through which acts of fiscal misconduct within the UW System are to be reported, investigated, and resolved. Revisions to this procedure include: · In section 3, revised the definition for Fiscal Misconduct to align with revisions to the definition in SYS 304. · In section 4, replaced “material instances of fiscal misconduct” with “significant instances of fiscal misconduct” to enhance clarity. · In section 4.d, added language to indicate that chancellors shall consult with the UW System Vice President for Finance and the Chief Audit Executive when addressing fiscal misconduct violations. |
Comment Display Issue Resolved Thanks to the work of UW System IT professionals, all comments submitted during this month's policy distribution should display on the comment form for each draft policy. |
