Posted 4:20 p.m. Friday, March 4, 2022
As a reminder, the February 2022 institution policy distribution includes for comment three revised policies, one new procedure, and one revised procedure.
As a reminder, the February 2022 institution policy distribution includes for comment three revised policies, one new procedure, and one revised procedure. Three (3) revised policies: · SYS 236, Utilization of Independent Contractors · SYS 304, Fiscal Misconduct · SYS 308, Budget Transfers One (1) new procedure: · SYS 308.A, Budget Transfer Process One (1) revised procedure: · SYS 304.A, Fiscal Misconduct: Reporting and Review Process Click on the links above to view the drafts and ensure that your feedback is captured for review during the post-comment period. Comments can include attachments, including word documents and PDFs. Please submit your feedback by Friday, March 11. Please find summaries of the policies below. |
DRAFT POLICY REVISIONS SYS 236, Utilization of Independent Contractors This policy establishes the requirements associated with UW institutions’ use of independent contractors and the processes that may be used for payments related to their services. Revisions to the policy include: · In section 3, scope, removed language suggesting that the definition for “fiscal misconduct” differed in this policy to ensure consistency across policy library. · Reformulated language in sections 1 and 3 for concision and clarity. · Updated reference to Low Dollar Exception pay methodology in section 4. · In section 5, removed examples of Academic Support Services, added a reference to SYS 540, and spelled out the acronym for the Payment to Individuals Request form. · Revised subsection 6.B to clarify processes before engaging independent contractors. · Removed language from subsection 6.C that is no longer applicable and added a reference to SYS 540 |
DRAFT POLICY REVISIONS SYS 304, Fiscal Misconduct This policy establishes the parameters for the reporting, investigation, and resolution of instances of fiscal misconduct within the University of Wisconsin System. Revisions to this policy include: · In section 3, scope, removed language suggesting that the definition for “fiscal misconduct” differed in this policy to ensure consistency across policy library. · In section 5, revised the definition for “Fiscal Misconduct” to be more comprehensive. · In section 6, revised language referring to “university funds” to instead read “State or UW System funds or resources.” · In Section 6, added language regarding the confidentiality of reports and investigations of fiscal misconduct. |
DRAFT POLICY REVISIONS SYS 308, Budget Transfers This policy provides direction regarding budget monitoring within the systemwide financial system and the need to adjust institutional Annual Operating Budgets during the fiscal year. Revisions to the policy include: · Added sections 1-5 to comply with policy format outlined in SYS 1.A., UW System Administrative Policy Template. · In section 6, updated language to reflect current terminology (e.g., replaced “Red Book Budget” with “Annual Operating Budget”). · In section 6, added language to clarify policy on intra-institutional budget transfers, inter-institutional budget transfers, and reconciliation/monitoring. · Throughout policy, removed outdated language and references. · Moved procedure language formerly captured in the policy into a separate procedure: SYS 308.A, Budget Transfer Process. |
NEW PROCEDURE SYS 308.A, Budget Transfer Process This procedure outlines the process through which budget transfers are to be processed, reviewed and reconciled within the systemwide financial system during a fiscal year. |
DRAFT PROCEDURE REVISIONS SYS 304.A, Fiscal Misconduct: Reporting and Review Process This procedure outlines the process through which acts of fiscal misconduct within the UW System are to be reported, investigated, and resolved. Revisions to this procedure include: · In section 3, revised the definition for Fiscal Misconduct to align with revisions to the definition in SYS 304. · In section 4, replaced “material instances of fiscal misconduct” with “significant instances of fiscal misconduct” to enhance clarity. · In section 4.d, added language to indicate that chancellors shall consult with the UW System Vice President for Finance and the Chief Audit Executive when addressing fiscal misconduct violations. |
Effective Date Reminders A previously approved policy and its related procedure have an upcoming effective date in the next two months. Please review the policy and procedure at the links below to familiarize yourself with the content that will be coming into effect. If you have questions about implementation leading up to the effective date, please contact the policy owner for more information and clarification. · SYS 1042, Information Security: Threat and Vulnerability Management (effective April 1, 2022) · SYS 1042.A, Information Security: Threat and Vulnerability Management Standard (effective April 1, 2022) |
