Posted 9:19 a.m. Tuesday, July 5, 2022
After 10 years of employment, certain Faculty, Academic Staff, and Limited Appointees are eligible for banking accrued leave time. This action can be taken in the MyUW Portal beginning mid-July.
Employees who earn vacation are eligible to bank unused vacation once eligibility requirements, as outlined in this policy, are met. Once vacation is banked, the hours do not expire. Banked vacation can be used at any time (can be used in any circumstance where paid leave can be used) upon supervisor approval. There is a limit to how many hours may be banked per year, but there is no limit on the total hours in the employee’s banked leave account.
The process for banking leave is described below.
- Each July following the fiscal year in which the employee qualifies, eligible employees are provided banking options and must decide to bank vacation by on or before September 30 of that year. (Employees will receive an email from UW Service Operations announcing when this leave banking is available in the MyUW Portal).
- Eligibility to bank unused vacation is based on years of continuous service and appointment percentage (defined as hours in pay status).
- The vacation banking option is offered immediately following the fiscal year in which an employee is eligible. An employee is first eligible to bank up to 40 hours of vacation at the start of the 11th fiscal year of employment and is allowed to bank up to 80 hours of vacation at the start of the 26th fiscal year of employment.
- Full-time employees are eligible to bank unused vacation (either vacation earned in the current fiscal year or vacation carried over from prior fiscal year) into a Paid Leave Bank (ALRA) account. Cash payouts are not permitted. Leave may be banked per the following schedule:
Full-Time Faculty, Academic Staff, and Limited Appointees – Paid Leave Bank (ALRA) Banking Schedule | |
Years of Continuous Service* | Hours that can be placed in leave bank |
First 10 Years | 0 |
10+ to 25 Years | 40 |
25 Years & Over | 80 |
* Years of Continuous Service for Paid Leave Bank (ALRA) eligibility – includes time in a vacation-earning position with the State of Wisconsin and any time in a faculty, academic staff, or limited appointment eligible to earn sick leave. For employees with a break in service: years of continuous services must be adjusted for any breaks in service and employee must return within sick leave reinstatement period to count years prior to break in service.