Posted 9:19 a.m. Thursday, Oct. 10, 2024
Please read for important information on University Staff Leave schedule changes.
Starting January 1, 2025, all University Staff, including Craft Workers and Trades Employees, will begin the transition from a calendar year schedule (January 1 - December 31) to a fiscal year schedule (July 1 - June 30). The table below will describe how and when this change will impact your leave.
| Period | Vacation | Vacation Carryover | Vacation Banking or Cash Payout | Personal Holiday | Legal Holiday |
|---|---|---|---|---|---|
| Calendar Year 2024 (January 1, 2024 – December 31, 2024) | Full vacation hours allocated(prorated if part-time). | Unused vacation hours earned in calendar year 2023 must be used by December 31, 2024. Unused vacation hours earned in calendar year 2024 must be used by June 30, 2026. | If eligible, vacation banking or cash payout is December 1, 2024 - December 31, 2024. | Full personal holiday hours allocated (36 hours, prorated if part-time). Must be used by December 31, 2024. | All legal holidays during calendar year 2024 allocated. Must be used by December 31, 2024. |
| Transition Period(January 1, 2025 - June 30, 2025) | Half of vacation hours allocated (prorated if part-time). | Unused vacation hours earned in the transition period must be used by June 30, 2026. | If eligible, vacation banking or cash payout is July 1, 2025 - September 30, 2025. | Half of personal holiday hours allocated (18 hours, prorated if part-time). Must be used by June 30, 2025. | New Year’s Day, Martin Luther King Day, and Memorial Day allocated. Must be used by June 30, 2025. |
| Fiscal Year 2026 (July 1, 2025 - June 30, 2026) | Full vacation hours allocated (prorated if part-time). | Unused vacation hours earned in fiscal year 2026 must be used by June 30, 2027. | If eligible, vacation banking or cash payout is July 1, 2026 - September 30, 2026. | Full personal holiday hours allocated (36 hours, prorated if part-time). Must be used by June 30, 2026. | All legal holidays during fiscal year 2026 allocated. Must be used by June 30, 2026. |
Things to Consider:
- Review your leave balances at my.wisconsin.edu (UW Madison can also use my.wisc.edu). Click the Time and Absence tile. Absence Balances tab is in the left side bar.
- Sick leave is not affected by this change. Sick leave will continue to be earned each pay period and does not expire.
- Use your vacation, personal holiday, and legal holiday hours by the deadlines.
- Bank vacation or request a cash payout (if eligible) during the scheduled times.
More Information:
Additional information including FAQs can be found on the University Staff Leave Schedule Change web page.
