HR Professionals
A page within Human Resources
This page is dedicated to resources and links for the Human Resources Team. Please use the expanding boxes below to reveal information and links to resources that will help in the advancement of HR Effectiveness and Operations.
Current Employees Expanding Boxes
MyUW Portal Resources
UW System provides employees with many support services. Below are important employee resources found in the MyUW Portal, located here: https://my.wisconsin.edu/
- How to use the My UW Portal
- Understanding your earnings statements
- Benefits Resources
- WRS Annual Statement of Benefits
- Benefits Plans and Premiums
- Benefits Walkthrough
- Payroll and Tax-related information
- Foreign National tax information
- Changing/updating your personal information
- Time & Absence (Managing your timesheet, leaves, requesting time off, reporting time off, and more)
- Performance Management and Your Evaluations
- Verification of Employment
- Direct Deposit Set-Up
- Direct Deposit Edit or Delete Accounts
- Mandatory Employee Training
Last modified: 01/31/2021
HRS / Service Operations Information
- HRS Knowledge Base
- HRS Administration Page
- Access HRS
- Access Glacier
- Access Terra Dotta
- Employee Data Changes
- Employee Self Service
- Employment Verification
- Payroll Calendars and Schedules
- Personnel Files
- Name Changes
- Change from Faculty, Academic Staff or Limited to University Staff
- Change from University Staff to Faculty, Academic Staff, or Limited
- Change in Appointment Percentage
- Leave of Absence
- Moving to WRS Covered Employment
- Rehired Annuitant
- Transfer to a Different UW System Institution
- Transfer to a State Agency
- WRS Temporary to WRS Non-Temporary Position
Last modified: 12/09/2022
Employee Entry & Exit Resources
- Filling a Vacant Position
- University Temporary Services
- International Employment
- Incoming Employees with Prior State/UW Service
- Background Checks
- Onboarding Center
- Academic Staff Appointment Length
- Payroll Schedules
- Voluntary/Involuntary Separations
- Reduction in Force (RIF)/Layoffs
- Offboarding
- Separating Employee Benefits
Last modified: 09/25/2024
Time Sheet and/or Leave Reporting
Faculty, Academic Staff, Limited appointments paid on a salary basis
Leave reporting for Faculty, Academic Staff, and Limited appointees that are paid on a salary basis:
- Banked Leave Conversion
- Edit / Cancel an Absence
- Report No Leave Taken
- Report Leave
- Summer Leave Reporting (9-month staff only)
- View Absence Balances
- View Absence Request History
- Additional resources
Faculty, Academic Staff, Limited appointments paid on an hourly basis
- Access the Timesheet
- Banked Leave Conversion
- Cancel / Edit an Absence on the Timesheet
- Change Timesheet View
- Delete Rows
- Enter a Full Day Absence on the Timesheet
- Enter a Partial Day Absence on the Timesheet
- Legal Holiday - Record Absence
- Status Icons on the Timesheet
- View Absence Balances
- View Absence Request History
- Additional resources
University Staff, Non-Exempt, and Student Help
- Access the Timesheet
- Banked Leave Conversion
- Cancel / Edit an Absence on the Timesheet
- Change Timesheet View
- Delete Rows
- Enter a Full Day Absence on the Timesheet
- Enter a Partial Day Absence on the Timesheet
- Legal Holiday - Record Absence
- Status Icons on the Timesheet
- View Absence Balances
- View Absence Request History
- Additional resources
Last modified: 02/27/2024
Classification & Compensation
Compensation Related Information
- Overload, Lump Sum, and Summer Pay
- Remuneration and Release Time for Department Chairs
- Overtime and Compensatory Time
- Compensation and Pay Outside of Pay Plan
- Payroll Policy Explanation
Creating and Classifying Positions
- Title Definitions
- Compensation
- Compensation: Extraordinary Salary Ranges
- Compensation: Merit Pay
- UW System Framework for Pay Plan
- UWL Pay Plan Policy
Additional Resources
Last modified: 05/15/2023
Internal HR Standard Operating Procedures
PeopleAdmin SOPs
- Applicant Tracking – Adding Supplemental Questions
- Applicant Tracking – Closing a Search
- Applicant Tracking – HR Initial and Final Review
- Applicant Tracking - International Sponsorship and Notice of Filing
- Applicant Tracking – Making a hire from a Pool Search
- Applicant Tracking – Managing Trigger Emails
- Applicant Tracking – Reactivating an Application for an Applicant
- Applicant Tracking – Running Reports
- Applicant Tracking – User maintenance and issues with logging in
- Applicant Tracking – Updating or Revising Information in a Posted Recruitment
- Posting Jobs to Required Job Boards - Posting jobs to the Wisconsin DWD Job Board
- Records – Managing the I-9 Tracker
- Records – HR processing a checklist or adding users
- UWL Onboarding - Approval Required - Student I-9
For more information or to search the PeopleAdmin knowledgebase, visit:
International Scholars / Employment Sponsorship
Office Operations
- Blog / News posts for the HR Website
- Business Card and Name Tag Ordering
- Employment Verification
- Exiting Employee Process
- Facilities Work Orders
- Key Requests
- Painting Requests
- Custodial Requests
- Empty Shred Bin Requests
- Electronic Exterior Door Access Request
- Student Electronic Exterior Door Access Request
- Material Requests / COVID Supplies, etc.
- Office Projects/Quotes
- Filing Cabinet Purge Inactive
- Glacier/International Employees Tax Document Processing
- HR Blog / News Story Updates
- HR Digital Sign Maintenance
- HR Main Phone Line Call Tree Maintenance
- HRInfo, Mailroom, Calendaring
- Investigative Requests for Employment Verifications
- Managing CBORD access for the HR Group
- Managing HRInfo, Mailroom, and HR Calendars
- Opening and Closing the HR Office
- Printer Maintenance and Supply Orders
- Public Student Loan Forgiveness Program
- Retirement Certificate Generation
- Sending the Bi-Weekly Earnings Statement Email
- Shop@UW Guide
- Student Employees SOP
- Training Room Calendar
- Verifying an I-9 Document
- Welcomes, Changes, Goodbyes
- Ivanti Ticket Assignment Guide
Data Entry/Maintenance
- Academic Calendar - Future Calendar Dates
- Audit – Overloads
- Contract Entry for Reappointment Process
- COVID Lump Sum Position Entry
- Direct Deposit forms independent verification
- EAF (Non-Hire)
- Emeritus Designation entry
- Employee Exit Processing
- Glacier/International Employee Taxation Set up in HRS
- Hiring Manual
- HRS Tenure Entry
- I-9 employment verification processing
- Instructor Advisor Table Directions (WINGS entry)
- Legal or Preferred Name Changes
- Miscellaneous Person Entry, (MEA)
- Name Change
- New and Re-Hire Zendesk Steps
- New Hire Entry
- Onboarding
- Overload Audit
- Overload / Lump Sums
- Overload Report
- Payments to International Students
- Phone and Address Changes
- Probationary Faculty Contract Renewals
- Regular Name Change
- Salary Advance Request
- Scanning and Sending Payroll Documents
- Student Employee Action Form Entry
- SSN WINGS vs. HRS Entry
- Summer Session & Summer Service Job Entry
- T&L Security Operations
- Transcript Entry
- UWSS SharePoint Uploads to UWSO
Data Management and Other Processing
Last modified: 01/23/2023
Human Resources Reports and Dashboards
For all Human Resources Reports and Dashboards, click here.
Last modified: 04/16/2021