Department resources
A page within Human Resources
Congratulations on your new employee! We are excited to collaborate in this new partnership with you. This website provides you with all of the information you need to prepare for welcoming your new employee to the Eagle family. The Human Resources team is committed to helping you navigate through the onboarding process as easily and quickly as possible.
In the following sections, there is information about training through LinkedIn Training. The university maintains a limited number of seats for training through this program. Please contact your HR Partner for information on availability and access.
Department Resources
Department Onboarding Information
Below are links to advice and suggestions from Human Resources for Supervisors at certain intervals of the new employee's onboarding.
- Information for Supervisor Activities Before Employee Starts
- Information for Supervisor Activities on the First Day
- Information for Supervisor Activities for the First Week
Your employee will be going through a series of onboarding tasks as well to get them ready in the payroll system and to introduce them to UW-La Crosse. To view what your employee is seeing, click here.
To monitor the status of your employee's onboarding, click here.
Last modified: 02/03/2021
Obtaining the NetID, Email Address, and Employee ID Number
Supervisors/Department Chairs will receive notification of your new employee's Employee ID number, UWL email, and UWL NetID once it has been created. Supervisors will be CC'd on the email to the employee. The email will come from hrinfo@uwlax.edu.
Employee ID Number is a unique 8 digit number assigned to the University of Wisconsin System staff members.
UWL Email is configured through Office365 and the Outlook application.
UWL NetID is a username to log into most UWL technology services including campus computers, wireless network & network authentication; WINGS, classroom technology podiums, library services, and more. NetID is not the same as an email address. Although username is the same for both systems, they can store passwords (and password expiration) separately. More information on NetID can be found on the ITS NetID webpage.
- To set your password the first time you use your Email/NetID, visit the ITS password resent webpage.
Last modified: 06/08/2023
Human Resources Activities During Onboarding
For department supervisors and support staff, here are the actionable items that HR is taking care of when onboarding your new employee:
- Reviewing benefits specific to your new employee
- Collect the signed appointment document
- Confirming your new employee has received the criminal background check email (from HireRight) and the Sexual Harassment Reference Check email (from UW Shared Services) - if needed
- If the employee's position requires, request for UW-La Crosse HR to receive the employee's official transcripts
- Collection of the employee's personnel data to enter into our payroll system
- Step-1 of the Employment Verification Process
- Review policies related to ethical considerations in the workplace and disclosure of conflicts of interest
- Review the employee handbook
- Review required employee postings
- Review safety, security, and privacy policies related to your position (this is inclusive of Mandatory Reporting, Information/Technology Security, FERPA, Sexual Harassment Prevention)
- Providing the employee information on their NetID, Employee ID, and how to set up their e-mail address
- Providing information to the employee on how to:
- Set up their UW-La Crosse web directory profile
- Obtain their Eagle ID Card
- Obtain a Parking Permit if needed
- Set up their payroll direct deposit account
- Review their tax withholding information
- Take the required, mandatory employee compliance training
- Reminding the employee to visit the Human Resources Office in-person to complete Step-2 of the Employment Verification Process.
- Provide limited introductions to the university. Specifically an introduction to the mission, vision, values, strategic plan, traditions, and history
In addition, Human Resources will make a campus announcement in the HR Newsletter welcoming new employees and provide a slide to UComm for the campus display screens to welcome the new employee.
Last modified: 02/01/2021
Training Resources for Employees
Training Resources for Employees
MyUW Portal Resources
UW System provides employees with many support services. Below are important employee resources found in the MyUW Portal, located here: https://my.wisconsin.edu/
- How to use the My UW Portal
- Understanding your earnings statements
- Benefits Resources
- WRS Annual Statement of Benefits
- Benefits Plans and Premiums
- Benefits Walkthrough
- Payroll and Tax-related information
- Foreign National tax information
- Changing/updating your personal information
- Time & Absence (Managing your timesheet, leaves, requesting time off, reporting time off, and more)
- Performance Management and Your Evaluations
- Verification of Employment
- Direct Deposit Set-Up
- Direct Deposit Edit or Delete Accounts
- Mandatory Employee Training
Last modified: 01/31/2021
UW-La Crosse Human Resources Training
UW-La Crosse Human Resources provides several online training programs that help employees understand:
- MyUW Portal overview, including:
- Pay Advice and Tax Statements
- Performance Management
- Time and Labor (Time Entry)
- Absence Request and Reporting
- Mandatory Employee Training
- UW-La Crosse/UW System Payroll Processing
- Business Processes for HR and Business Services
- And much more!
In addition, there are specific resources for New Supervisors and Administrative Support Professionals to upskill on areas including Supervisor processing, general management, Excel, Office, Outlook, and more!
Last modified: 08/27/2022
UW-La Crosse Software Program Specific Training
At the University of Wisconsin-La Crosse, there are several commonly used software programs that are used by campus stakeholders. Here is additional information on training you could choose to have your new employee engage in. While some training is free, if registration or payment is needed, those actions are to be transacted locally by the hiring department.
Qualtrics XM
Qualtrics XM is the online, cloud-based software program used by UW-La Crosse for survey collection/research. Faculty engage this product for research, while some departments use it to automate department requests, collect information from their faculty/staff, etc.
https://basecamp.qualtrics.com/?utm_lp=training-page
Adobe
Watch our expert-taught Adobe tutorials and learn Photoshop, Illustrator, After Effects, Dreamweaver, Premiere Pro, and more. Find out all about the Creative Cloud while exploring the many photography, design, video, and web development applications from Adobe.
From LinkedIn Learning: https://www.linkedin.com/learning/topics/adobe-company?u=69541642
Zoom, WebEx, Teams
The university provides three different platforms for video conferencing, meeting, or team collaboration. Click below for additional training information from LinkedIn Learning on:
Canvas
Tableau
Tableau is the program used for producing reports from the various systems that maintain and manage employee and student data on campus. For additional training resources visit: https://kb.uwlax.edu/107414
Last modified: 03/17/2023
Department Specific Support, Training, and Resources
Administration
Budget Office Support
Business Services
- WISER financial report training
- Budget transfers, expense accounting, and foundation accounts
- e-Reimbursement training
- Purchasing training and resources
- Grant accounting training and resources
- Travel Information
- Digital printing, copies, or other document printing
University Centers
- Event planning on campus
- On-campus room or building reservations
- Catering and Food Services
- University Identification Card
Facilities Management
- Building managers
- Campus stores, shipping, and receiving, and surplus
- Custodial Services, (academic buildings)
- Postal Services
- Facilities requests and work orders
- Building Access Requests (faculty and staff)
- Building Access Requests (students)
- Key Requests
- Work Order Requests
University Communications
- Business Cards
- Name tags/badges
- University event calendar
- Website management and maintenance
- Digital signs and postings
- University photography
Information Technology Services
Last modified: 06/07/2022
Academic Department Resources
To provide up-to-date practical information for chairs and university staff (Dean's Assistants, Academic Department Associates (ADAs), University Services Associates (USAs), etc.). In addition, the handbook focuses on the roles, responsibilities, and professional development of department chairs.
To access these resources visit: https://www.uwlax.edu/academic-affairs/academic-department-handbook/
Last modified: 08/21/2021
Last modified: 02/01/2021