Onboarding Information

For new employees, you will receive a customized packet from DocuSign that seeks to:

• Collect your signed appointment document
• Confirm you have received the criminal background check email (from HireRight) and the Sexual Harassment Reference Check email (from UW Shared Services)
• If your position requires, request for UW-La Crosse HR to receive your official transcripts
• Collection of your personnel data to enter into our payroll system
• Step-1 of the Employment Verification Process
• Review policies related to ethical considerations in the workplace and disclosure of conflicts of interest
• Review the employee handbook
• Review required employee postings
• Review safety, security, and privacy policies related to your position

For returning employees, your packet will update you on any new compliance or policy-related information. In addition, on your first day of employment, (i.e. the "Start Date" on your appointment document), you will have access to the MyUW portal.  The following updates should be considered upon your return to UW-La Crosse.

• Review your personal information
• Review your payroll and tax information
• Review or update your payroll direct deposit information
• Review how you will receive the mandatory training courses

In addition, you will also have access to update your directory information on the UW-La Crosse website.

• Updating your profile on the UW-La Crosse website
• Updating your UW-La Crosse official photo

You will receive notification of your Employee ID number, UWL email, and UWL NetID from our general email account: hrinfo@uwlax.edu.  It may take up to 14 days from the completion of your DocuSign packet to the generation of this email.  The faster you return this packet, the sooner you will receive your credentials.

Employee ID Number is a unique 8 digit number assigned to the University of Wisconsin System staff members.

UWL Email is configured through Office365 and the Outlook application. 

UWL NetID is a username to log into most UWL technology services including campus computers, wireless network & network authentication; WINGS, classroom technology podiums, library services, and more.  NetID is not the same as an email address. Although username is the same for both systems, they can store passwords (and password expiration) separately.  More information on NetID can be found on the ITS NetID webpage.

• To set your password the first time you use your Email/NetID, visit the ITS password resent webpage.

Parking & Transportation Services

• A permit is required to park in the campus parking lots.  Local bus service (U-Pass) is also available.
• For more information, visit the Parking & Transportation Services webpage

Eagle ID Card, (Employee ID)

You will be contacted by the Benefits and Wellness Specialist within the first 15 days of your start date.

The University of Wisconsin (UW) System offers a comprehensive benefits package to meet the diverse needs of our community. The University contributes towards the cost of several benefit plans. This is a valuable piece of employees' total rewards package. Other plans offer favorable group rates and convenient payroll deductions to employees. Some health and life insurance premiums are taken from salary on a pre-tax basis, saving employees money. 

Benefits are based on the employee's position type, length of appointment at UW-La Crosse, and other factors, such as previous service, etc. In the posting for the position to which you applied, look at the "Miscellaneous Information" section to see what specific benefits are associated with your position, or click to learn more.

On your first day of employment, (i.e. the "Start Date" on your appointment document), you will have access to the MyUW portal.  The following updates should be considered upon your return to UW-La Crosse.

• Review your personal information
• Review your payroll and tax information
• Review or update your payroll direct deposit information
• Review how you will receive the mandatory training course
• After notification that your Net ID and email has been created, complete the UWL Student Privacy and FERPA training on Canvas. 
• New instructors and any administrative staff who need access to the student information system & database (a.k.a. WINGS): after completing the FERPA training, submit the WINGS Access Request form. If you are not sure if you need access to WINGS, contact your new supervisor to find out.

In addition, you will also have access to update your directory information on the UW-La Crosse website.

• Updating your profile on the UW-La Crosse website
• Updating your UW-La Crosse official photo

Visit the Human Resources Office in-person to complete Step-2 of the Employment Verification Process.  Remember to bring the appropriate documentation to verify your employment eligibility. 

For new employees, you will receive a customized packet that seeks to:

• Collect your signed appointment document
• Confirm you have received the criminal background check email (from HireRight) 
• Collection of your personnel data to enter into our payroll system
• Step-1 of the Employment Verification Process
• Review required employee postings
• Review safety, security, and privacy policies related to your position

For returning employees, your packet will update you on any new compliance or policy-related information. In addition, on your first day of employment, (i.e. the "Start Date" on your appointment document), you will have access to the MyUW portal.  The following updates should be considered upon your return to UW-La Crosse.

• Review your personal information
• Review your payroll and tax information
• Review or update your payroll direct deposit information
• Review how you will receive the mandatory training courses

Most Graduate and Teaching Assistants are eligible for the Short-Term Benefits package.  Eligibility is dependent on several factors, including the length of the appointment and the number of hours worked each week.  Please consult with the Benefits and Wellness Specialist in Human Resources to confirm your eligibility.

To review the Short-Term Benefits package, click here. 

On your first day of employment, (i.e. the "Start Date" on your appointment document), you will have access to the MyUW portal.  The following updates should be considered upon your return to UW-La Crosse.

• Review your personal information
• Review your payroll and tax information
• Review or update your payroll direct deposit information
• Review how you will receive the mandatory training courses

Visit the Human Resources Office in-person to complete Step-2 of the Employment Verification Process.  Remember to bring the appropriate documentation to verify your employment eligibility. 

• Recruitment and Hiring
• Performance Management
• Employee Relations, Conflict, and Corrective Action
• Onboarding & Offboarding
• Compensation and Classification
• Payroll Administration
• HRS Training
• Leave, Accommodation, & Workers Compensation
• Student Employment
• Leadership & Talent Development

Suggested information to review with the employee:

• New hire paperwork. Please remind the new employee that it is important to have completed their onboarding activities in the PeopleAdmin onboarding program. Delaying submission of new hire paperwork will postpone access to email and other campus systems.
• Date/time/place to report to work. There are guidelines for new employee start dates, confirm the start date with HR.
• Schedule for the first day. What should the new employee expect, should they bring lunch, etc.
• Appropriate work attire. Inform the employee of the appropriate work attire for your department/unit.
• Campus Parking/U-Pass/Alternative Parking. Advise the employee on which lots are closest to the building in which they will work.
• Relocation expenses. If the employee is receiving relocation expense reimbursement, contact Business Services.

Suggested preparations before the employee's arrival:

• Inform your department/unit about the new employee. Include start date, general duties, and background information, if desired.
• Prepare workstation. Make sure the new employee's workstation is ready to use
  • For telephone or computer assistance, contact Eagle Help Desk
• Order keys from facilities or notify of changes in key assignment
• Order office supplies
• Request a deep clean/repair of the office/work location
• Order business cards from Purchasing Services
• Schedule a campus tour with the Vanguards
• Plan welcoming activities. Morning coffee, department lunch, welcome sign, etc.

Suggestions for the supervisor to discuss during the employee's first week:

• Employee's position description (PD), the PD document needs to be returned to HR with the appropriate signatures, if applicable.
• Discuss University mandatory trainings:
  • Review how you will receive the mandatory training course 
  • Remind new employee to complete the UWL Student Privacy and FERPA training as soon as their email and net ID have been created, preferably on or before their first day of work.
  • Remind new instructors and administrative staff who need access to WINGS to submit the WINGS Access Request form after completing the FERPA training. WINGS access cannot be approved unless the employee has completed the FERPA training first. 
• Expectations and goals for the position and the department/unit, the mission, strategy, values, functions, policies and procedures, etc.
• Preferred methods of communication, work styles of department/unit 
• Procedures for scheduling time off and reporting unexpected absences, including Timesheet/Leave Report completion and submission
• Monthly meetings for the first six months of employment for employee and supervisor to touch base