Student employees

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Finding employment on campus

Finding a job on campus

There are two types of on-campus employment opportunities available to UW-La Crosse students, work-study and student help. More information about these job types and finding an on-campus job can be found in the Financial Aid office student employment brochure.

Students can learn about employment offerings either through the Financial Aid Office, the online Handshake program, or by asking a faculty member, or advisor or by inquiring within a department for which you may have an interest in working.

Important information for student employees

After being hired as student help in a UWL department, students must complete new employee paperwork before beginning work.

Student employees will need to provide appropriate original identification for form I-9 before starting work. Examples of acceptable documentation include passport, photo ID AND social security card, or photo ID AND birth certificate (photo copies not accepted) -- see full list.

On-campus jobs not on UW-La Crosse payroll

Students working for Dining Services or the UWL bookstore are not paid as student help on UW-La Crosse's payroll system. Please use their websites for human resources office contact information.

Last modified: 12/13/2022

Employment eligibility

To be eligible for employment at UWL, a student must:

be enrolled at UWL at least half-time (6 undergraduate credits; 4.5 graduate credits) during the academic year.
be at least 18 years of age. Individuals 17 or younger must have a work permit on file with Human Resources.
be able to provide documentation of eligibility to work in the United States. International students must have an unexpired "F" or "J" visa and are eligible only for on-campus UWL funded (Non Work-Study) employment.

Last modified: 06/21/2017

Federal Work-Study award

Federal Work-Study is a need-based aid program, funded by the government, that is awarded to students who have demonstrated financial need. This program is available to citizens or permanent residents of the United States.

Questions about Work-Study should be directed to Financial Aid.

Last modified: 02/28/2017

Human Resources onboarding process

The Student Onboarding Process is exclusively communicated via email to the email address provided to Human Resources by their Student Employment Supervisor. Student Employees should carefully monitor their emails for instructions on the requirements to fully complete their onboarding.

While UWL uses an onboarding system that allows employees to easily complete most of their new hire paperwork online. Employees will still be responsible for providing I-9 identity verification documents. Onboarding and I-9 verification must be submitted and received by HR at least 5 business days prior to the beginning of employment to ensure timely processing.

Last modified: 08/27/2022

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Pay day

Students are paid on the biweekly payroll every other Thursday. See the payroll calendars for more information.

Last modified: 08/27/2022

Entering time in the MyUW Portal

Use the following guides to help use the My UW portal:

use the HRS Web Clock to clock-in and clock-out of work
find and print earnings statements and annual W-2 tax statements
update your home address

Last modified: 03/16/2023

Direct deposit & US Bank Card

All employees are required to participate in direct deposit. To update your direct deposit account(s), submit a new direct deposit form at least 10 days prior to payday.

Employees who do not enroll in direct deposit will be sent a US Bank Card to the address that is on file with the university. This card will be pre-loaded with your earnings for that pay period and may be used like a debit card.

Last modified: 08/27/2022

All student employees must be informed of the following topics: