CIM Courses
A page within Records & Registration
Getting started:
- Select the appropriate CIM form above and login.
- Search for an existing course in the Course Management screen, and
- Revise an existing course.pdf,
or
- Select the appropriate CIM form above and login.
- Propose a new course.pdf
Help bubbles: Blue help bubbles are next to many questions to help proposers complete the form. Some bubbles contain links to documents with longer explanations.
Guidance from the Committees & Academic Affairs:
- FAQs for Course Forms
- Guidance on formulating Student Learning Outcomes included
- UCC/GCC Guide to Preparing and Submitting CIM Forms
- UCC Quick-Reference Guide for CIM Course Forms
- Current program learning outcomes by program/department
- Assessment resources for writing Student Learning Outcomes (especially the Assessment Toolkit)
- More about learning assessment
Mac users in CIM: scroll bars may not appear in windows until you hover over the right-hand side of the screen.
Additional guides
- Deleting/ Deactivating a Course
- Curriculum Change Process & Policies
- The CIM Ecosystem - The CIM Ecosystem shows courses, programs, and catalog pages that are related to the course being viewed, and catalog pages that house the program being reviewed.
Special course types
General Education Courses
Both UCC and the General Education Committee reviews all curriculum changes to courses in the General Education Program, including new courses being added, courses being deleted, and any type of change to a current course in the program. The general education portion of the CIM Course Form must be completed for all general education courses.
To get started: Log into through the Course Form link above. For brand new Gen Ed courses, click on "Propose New Course." For existing courses, find the course using the search function and click on "Edit Course" below the search results box. When completing the form, make sure "yes" is checked for the question "General Education?"
Directions
Helpful links
Umbrella Courses & Subtopics
An umbrella course is a generic course that allows departments to test out specific topics. If there is enough interest, these test topics become independent courses with their own number. An Umbrella Topic Form should be in workflow before the topic is scheduled, so please contact your ADA about scheduling deadlines. The department should resubmit the form every time a test topic is offered, even if its been submitted once before.
The approval process for umbrella test topics is department chair, dean's office, and the Registrar. The Records office works with the department to ensure the approved topic appears on the students’ transcripts and in the schedule. Test topics do not get published in the catalog.
If Adding a New Umbrella Topic:
- Login using the Umbrella Topic Form link above.
- Click on Propose New Umbrella Topic. Select the parent umbrella course number (i.e. RGS 330) in the Course Code popup.
- Click on Propose New Umbrella Topic.
- Complete the form & submit to workflow when ready
- Creating a new or re-using an existing topic
If Re-Using an Umbrella Topic:
- Login using the Umbrella Topic Form link above.
- Search for all topics under the parent course's number using an asterisk (*) at the end (i.e. RGS 330*)
- Scroll through the previously offered topics displayed to find the topic
- Select topic and hit green Edit Request
- Complete the form & submit to workflow when ready
- Creating a new or re-using an existing topic
If Creating a New Umbrella "Parent" Course:
- Login using the Course Form link above.
- Select the green Propose New Course
- Be sure to select "Yes" for "is this an umbrella course?"
- Complete the form & submit to workflow when ready
- A new "parent" course or change to a parent course requires approval from UCC/GCC.
Creating a new topic from the Course Form (instead of the Umbrella Form)
- Login using the Course Form link above.
- Search for the parent course's course number (e.g. RGS 330) and select course.
- Click on Add New Topic.
- Complete the form & submit to workflow when ready
Note: Existing topics and proposed topics being offered a second time or more must be edited through the Umbrella Topic Form above. They cannot be updated through the regular Course Form.
Departments who want to offer topics on a regular, rotating basis (such as current events courses) should contact their college's Scheduling Coordinator to schedule a topic. Rotating topics do not become separate courses and can be offered an indefinite number of times.
Cross-Listed Courses
Additional tips
Additional materials: UWL's curriculum policies can be found on the first two tabs of the Curriculum Change Process & Policies webpage.
Deadline to make the next meeting: Proposals must be at the Registrar's step in workflow (received dean's office approval) by the noon on Wednesday of the week before the UCC or GCC meeting.
Saving a draft: To save without submitting to workflow, select the "Save as Draft" button. Do not exit by closing the edit window or you may lose work.
Submitting to workflow: When ready, select the green "Start Workflow" button, you can no longer make edits. If you need to make further edits after submitting, contact the next person in workflow to either roll the form back to you for more editing or to enter the changes on your behalf.
Stale proposals: Proposals not submitted into workflow or sitting at the same step in workflow after 6 months or more are subject to review. The Records office will verify with the department if the proposal is still moving forward. If the proposed change is no longer being worked on, please contact Records to shred the proposal.
Logging out: Closing your browser fully will log you out, or you will be logged out after 30 minutes of inactivity.
Questions? Want training?
Contact the UWL Curriculum Team at curriculum@uwlax.edu.
