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A page within Reservations

Faculty and Staff of UWL

Meetings/Events in Academic Buildings

  • Please be aware: Academic scheduling takes precedence over meetings
    • Please be patient as this is a policy that cannot be changed. Meetings/events that occur after 5pm are able to be scheduled in an academic space prior to the end of the first school week
      • Meetings/events that happen before 5pm will have to wait until the end of the first school week to be scheduled as classes may move rooms during the first week of classes.

Meetings/Events in Student Union and Cleary Alumni Center

  • Requests must be submitted at least 2 business days in advance.  Same-day requests will not be processed.
  • To request the Bluffs Ballroom please use the "Request an Event or One-Time Meeting" button and indicate you would like the Bluffs or contact Hayley Harnden.
  • These buildings can be requested through VEMS
    • VEMS is our scheduling program for the Student Union and Cleary Alumni Center

      • To create an account click here

Students of UWL

All students are able to book COVE Conference Rooms for a group project or interview HERE

Only students who are apart of a Student Organization are able to book for their group's meetings

  • We refer to these students as the group's primary contact and there can only be one per group
    • Due to the process length of activating, we suggest contacting the Reservations office 

Meetings/Events in Academic Buildings

  • Please be aware: Academic scheduling takes precedence over meetings
    • Please be patient as this is a policy that cannot be changed. Meetings/events that occur after 5pm are able to be scheduled in an academic space prior to the end of the first school week
      • Meetings/events that happen before 5pm will have to wait until the end of the first school week to be scheduled as classes may move rooms during the first week of classes.

Meetings/Events in Student Union and Cleary Alumni Center

  • Requests must be submitted at least 2 business days in advance.  Same-day requests will not be processed.
  • To request the Bluffs Ballroom please use the "Request an Event or One-Time Meeting" button and indicate you would like the Bluffs or contact Hayley Harnden.
  • These buildings can be requested through VEMS
    • VEMS is our scheduling program for the Student Union and Cleary Alumni Center
      • To create an account click here
        • Once you have requested an account, please emailreservations@uwlax.edu with your name and the student organization you are apart of.

Virtual EMS

Please watch the tutorial video before using VEMS for the first time. Please be advised that VEMS is for meeting and event spaces only. Classrooms in academic buildings are not accessible through VEMS

Virtual EMS Tutorial: creating and using your VEMS account (Watch Tutorial before using your VEMS account)

Virtual EMS Tutorial: accessing the VEMS calendar without an account

Who do I contact for computer lab reservations and athletic spaces?

The following table lists reservable spaces and the contact for making reservations:

Facility

Reservations contact
Annett Recital Hall University Reservations
Classroom for academic purposes Academic Scheduling Contacts
Classroom for event purposes University Reservations
Computer classrooms Academic Scheduling
Cleary Alumni & Friends Center University Reservations (VEMS)
Conference Room University Reservations (VEMS)
Laboratories Departmental Office
Mitchell Hall & Athletic Fields      Athletics Department Contact
Group Study Rooms Murphy Library Room Reservations
Outdoor Spaces  University Reservations (VEMS)
REC - Recreational Eagle Center Request Form Link
Residence Hall Facilities Residence Life 
Student Union University Reservations (VEMS)
Catering and self-catering

To place a catering order or view menu options visit Catertrax. 

No food/beverages are allowed in academic classrooms.

A self-catering form must be submitted and approved 2 business days before the event.  Find the form here

University students, faculty, and staff may submit a self-catering request form for up to a $100 value with the following conditions:

  • Only snack foods are allowed (cookies, chips, baked goods, fruits/vegetables, soda, coffee in a carafe, etc.)
  • No outside vendor products can be brought/ordered (Subway, Toppers, etc...)
  • For safety reasons, no food that requires heating/cooling can be brought in (mayonnaise based salads, sloppy joes, etc.)
  • No electrical appliances may be brought in (crock pot, coffee maker, etc.)
  • Self-catering may not be utilized in conjunction with University provided catering
  • No food/beverages are allowed in Academic Classrooms