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Fiscal year end

A page within Business Services

Fiscal Year (FY) 2024

Business Services Items

Fiscal Year Funding

Submit By

Submit To

Contact Person

Chargebacks 2024 June 14 businessservices@uwlax.edu Mark Haakenson

Deposits

2024 June 26 (by noon) Cashier's Office Carlena Goddeau

e-Reimbursements

*May 24 is the recommended date to allow time for reports to move through workflow and reports sent back for revision. Expense reports that are fully audited and approved before June 30 will be paid in FY24.

2024 May 24*
e-Reimbursement login
Spencer Wyman-Green
Revenue Transfers 2024 June 21 businessservices@uwlax.edu Mark Haakenson
Expense Transfers 2024 June 21 Cost Transfer Tool Mark Haakenson

Invoices

2024 June 14

accountspayable@uwlax.edu

Spencer Wyman-Green

Payments to Individuals (PIRs)

If PIR is to be paid with FY25 funds, note on PIR.
2024 June 14

accountspayable@uwlax.edu

Spencer Wyman-Green
Printing Orders 2024 May 31

procurement@uwlax.edu

Kurtis Bock

Purchasing Card Purchases

*Depending on vendor processing.

June 21st is the Final Statement Date for FY2024.

2024 or 2025* June 17-21 Purchasing Card Process Kurtis Bock

Purchasing Card Purchases

2025 After June 21 Purchasing Card Process Kurtis Bock
         

ShopUW+

Fiscal Year Funding

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Contact Person

Non-Catalog Purchases

*May 31 is the recommended date to allow time for general processing. Purchases requiring vendor setup or changes or contract negotiations may need longer lead time.

2024 May 31* Purchase Request Process Kurtis Bock

Non-Catalog Purchases

  • Check box for FY25 Funds
  • Purchase Order date of July 2, 2024
2025 After April 1 Purchase Request Process Kurtis Bock

Catalog Purchases

*Depending upon supplier processing

Backordered items may not post until FY24.

2024 or 2025* May 31-June 30, 2024 Purchase Request Process Kurtis Bock

Catalog Purchases

2025 After June 30 Purchase Request Process Kurtis Bock

CDW-G Orders

Backordered items may not post until FY25.
2024 June 16 CDW-G Purchase Process Kurtis Bock
         

ITS
Items

Fiscal Year Funding

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Submit To

Contact Person

Technology Purchases 2024

May 17 (tentative)

Technology Purchase Process David Kim
         

Human Resources Items

Fiscal Year Funding

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Contact Person

Fund Data Entry for Payroll

This is the last day that EAF funding changes can be made in HRS for FY24.

2024 June 16 Human Resources Kayle Schoville
         

Budget Office Items

Fiscal Year Funding

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Submit To

Contact Person

Spend Plans 2024 August 1 budgetoffice@uwlax.edu Emily Roraff
Budget Transfers 2024 June 21 budgetoffice@uwlax.edu Emily Roraff
         

Facilities Management Items

Fiscal Year Funding

Submit By

Submit To

Contact Person

Campus Stores Orders 2024 May 31 fpm@uwlax.edu Tom Fell
Key Requests 2024 May 31 fpm@uwlax.edu Tom Fell
Work Orders, Estimates & Transfers 2024 May 17 fpm@uwlax.edu Tom Fell