Posted 7:41 a.m. Friday, Nov. 5, 2021
The option to bank vacation hours is offered in the fall of each year. Employees may elect to bank leave only within the annual election period. If an employee fails to meet the deadlines, the vacation will be treated as though the options were not available.
Please note that an email notification UW Service Operations is expected in November or December to notify eligible University Staff employees of when they can bank leave in the MyUW Portal.
The option to bank vacation hours is offered in the fall of each year. Employees may elect to bank leave only within the annual election period. If an employee fails to meet the deadlines, the vacation will be treated as though the options were not available.
If an employee’s anniversary date falls in the middle of the year, the employee is eligible to bank leave prorated for the calendar year. If an employee reaches a new vacation accrual rate during the calendar year, the amount of leave that can be banked is prorated. If the eligibility to bank leave is based on the accumulation of 520 hours of sick leave, there is no proration.
An employee must submit an election to bank vacation or receive a vacation cash payout on or before the end of the calendar year. Employees who wish to receive a cash payout on the final payroll in December must submit the election for a cash payout prior to the specified payroll calculation date for payment to be made on the final paycheck paid in the calendar year.
(a) Bank Vacation into Paid Leave Bank (formerly classified sabbatical account)
- Eligibility to bank unused vacation is based on years of continuous service, appointment percentage (defined as hours in pay status), and status under the Fair Labor Standards Act (FLSA). FLSA non-exempt supervisors, as defined in this policy, may bank vacation at the same rate as FLSA-exempt university staff.
- Full-time employees are eligible to bank unused vacation (either vacation earned in the current calendar year or vacation carried over from the prior calendar year) into a paid leave bank per the following schedule:
| University Staff Paid Leave Banking Schedule | ||
| Years of Service | Full-Time University Staff – Nonexempt | Full-Time University Staff – Exempt and Nonexempt Supervisors |
| First 5 Years | 0 hours | 0 hours |
| 5+ to 10 Years | 0 hours | 40 hours |
| 10+ to 15 Years | 40 hours | 40 hours |
| 15+ to 20 Years | 40 hours | 80 hours |
| 20+ to 25 Years | 80 hours | 120 hours |
| 25+ Years | 120 hours | 120 hours |
| Earn < 160 hrs of vacation & have accrued at least 520 hrs of sick leave | 40 hours | 40 hours |
iii. If an employee works less than full-time during the calendar year, the amount of leave that can be banked is prorated. If the eligibility to bank leave is based on the accumulation of 520 hours of sick leave, there is no proration.
iv. If an employee reaches a new vacation accrual rate during the calendar year, the amount of leave that can be banked is prorated. If the eligibility to bank leave is based on the accumulation of 520 hours of sick leave, there is no proration.
