Posted 1:45 p.m. Tuesday, Nov. 30, 2021
Employees who believe their assigned standard job description does not match their current duties may submit a job title appeal.
This information appears in the December 2021 Newsletter
Click here to launch the appeal form. This form will route your appeal to your respective governance group for review. Please contact your governance group for assistance.
On November 7, 2021, academic staff, university staff, and limited appointees will have updated job titles and new, standard position templates which will be used to provide a general overview of the type of work expected from employees holding that assigned title. The university will also have a market-informed title and salary structure to attract, recruit, and retain a highly qualified workforce. These changes are a result of the Title and Total Compensation (TTC) Project.
Employees who believe their assigned standard job description does not match their current duties may submit a job title appeal.
Timeline for appeals
November 7 – December 31, 2021: Department/Unit-Led Informal Appeals Process
Employees who disagree with their assigned TTC title can work with their supervisors and their human resource partners to attempt to resolve any concerns in advance of the official appeals period that starts on November 22.
November 22 – December 31, 2021: Employees May Submit a Formal Appeal
Employees who are unable to resolve their concerns informally can submit an official appeal utilizing the appeal form starting November 22. The placement of titles in the salary structure is not appealable.
January 1 – February 28, 2022: Formal Hearing of Title Appeal
During this period, the hearing panels will undergo training and review the formal appeals of employees. The panels will make recommendations to the Chief Human Resources Officer who will have the final determination on the title assigned to an employee.
February 28, 2022
All titles will be final and there will not be another opportunity to appeal a TTC title placement.
Policy and procedures
As required by UW System Policy 1257, each institution shall have a procedure for title appeals. At UW-La Crosse, each of the affected governance groups shall use their title committee or if none exists, the grievance/complaint committee to review the title appeal of their member.
Timelines
Beginning on November 22, employees will have until 4:30 PM on December 31, 2021, to complete the formal appeal form objecting to their mapped TTC title. Employees must complete and provide evidence as to how their duties do not align with their mapped title.
The appeal form will be received by the appropriate governance group. The governance group hearing panels will have until 4:30 PM, Friday, February 18, 2022, to provide their final, written recommendations to the Chief Human Resource Officer for final consideration.
The Chief Human Resources Officer has been designated by the Chancellor to provide the final decision on title placement. The Chief Human Resources Officer shall consider the evidence and submission from the employee along with the recommendations of the hearing panel. The Chief Human Resources Officer will have until 4:30 PM, Monday, February 28, 2022, to provide final written notice of his decision to the hearing panel chair and the employee.
There will be no further appeal beyond the decision of the Chief Human Resources Officer.
Appeals
No appeal will be accepted if the employee is objecting to:
- The employee’s pay
- The employee’s assigned pay range
- Language of the standard job descriptions or language in their authorized UWL position description. (i.e., petitioning for changes in UWSA standard job descriptions or changes to current UWL position descriptions)
- Titles assigned to standard job descriptions, or job families or subfamilies.
- A title’s exempt/non-exempt status as it relates to the Fair Labor Standards Act.
All appeals must be based on the official, authorized job description which is on file with Human Resources. If none exists, then the recruitment posting from which the employee was hired will be used.
Click here to launch the appeal form. This form will route your appeal to your respective governance group for review. Please contact your governance group for assistance.
